Blog Log #14: Keep Your Blog Files Organized!

Say No To Clutter: Keep Your Blog Files Organized!

I’ve had a few readers ask me how I organize the digital files for my blog posts and today, I’m sharing my process. I strongly believe that staying organized digitally is just as important as keeping your physical space tidy. There’s nothing worse than falling down the rabbit hole of lost files, digging though old folders and hard drives that you inadvertently labeled “stuff” and “sort later” without a second thought years before!

Say No To Clutter: Keep Your Blog Files Organized!

Because I run two different blogs, having a system in place keeps me mentally focused and reminds me of what to post when. And, if I need to pull images and assets from old posts, I can find them in mere seconds.

Here’s a summary of my organizational structure:

1. I keep one master folder on my computer labeled BLOG.

2. Inside that folder, I have subfolders that are sorted by year (I’ve actively been running this blog since 2007 so that’s A LOT of content).

3. Inside each year, I have folders for each post I’ve ever done titled by date and description. For instance, my Link Love column from February 5th is labeled 02052014_LINKLOVE.

Inside each post folder, I have a few things:

4. Final JPEGS, edited and ready to go for that post.

5. A text document of the post.

6. An assets folder where I keep the original raw images, layered PSDs and any visual research I did for the post.

That’s it! While my system might not be a perfect match for you, hopefully it inspires you to get organized when it comes to your content. And, it seems that I’m on a roll this week when it comes to whipping digital assets into shape. If you run a creative business, you may also enjoy this post over at Branch about how we keep our client files organized.

It’s your turn: Do you have any tips, tricks or systems that you use for keeping your digital assets sorted?

24 Responses to Blog Log #14: Keep Your Blog Files Organized!

  1. That sounds almost the same as my file organization! Though one trick I have learned is to label folders with the date by year, month, day so they get organized chronologically. So 02052014 would be 140205.

    • Melinda says:

      I do something similar with elements from both of you. This used to apply when I was blogging regularly, but now I use it in my work for advertising. But my dyslexia prevents me from doing a solid number so I implement a “2014.02.21 – Blog Title” that way it breaks up the numbers and I’m not opening up posts that are not what I’m looking for!


  2. I have actually spent my morning fussing over how to organise all my files and I haven’t been able to find anything that works for me. Timing is everything! Thanks Shauna, I’ll give this a try 😀


  3. Jessica says:

    Thanks! Do you have any tips for organizing paper ephemera? I collect lots of catalogs, postcards, magazine clippings, etc etc and have a hard time coming up with an accessible system.

  4. Bevan says:

    Thank you for this! I’m just getting my blog going and organized (after years of random posts that never got published to anyone but myself). So thank you for a little inside information.

  5. Amanda says:

    Great post. Very helpful! I have a similar layout for organization where I divide my blog into folders and my business into folders. Unfortunately, I have some of those catch-all folders or somethings I dropped onto my desktop so I wouldn’t forget them. It is surprising how much digital clutter can clog your brain. I’m motivated to go organize my files now… and then maybe I’ll clean up my desk!

  6. Sarah says:

    Great post Shauna :) I’m now organising my posts into category files within my ‘year’ file, which helps to organise my brain a little bit better.

    • Shauna says:

      Melanie Biehle: Totally. For the first few years of blogging, I didn’t save text documents and then I had a few close calls with hacks and incomplete database backups that persuaded me to change my ways. Better to be safe than sorry!

  7. Elisa B says:

    Oh my God I wish I had done this from the very beginning. There’s a huge mess in my BLOG folder. I have lost plenty of pictures over the years, I have moved from Blogger to WordPress, and I have deleted a lot of posts in the process: but my folder is still full of those posts images, useless images, thumbnails (very Web 1.0 XD) and all sorts of things. Like a pile of text files with ides, inspirations and whatnot in them! I should really keep things tidy like you do! My folders look exactly like my desk, my room, my house, my handbag, my Instagram feed: hot mess ;P

  8. Sasha-Shae says:

    Thanks for this awesome post Shauna. I usually struggle with organizing my blog files. But this year thanks to tons of helpful tools like Laura Providence’s Blog Planner and this post, I can see my year ahead will be well organized.

  9. Karen Baughn says:

    Thanks for sharing your organizational tips.
    I am new at blogging and tend to write the draft as a post and save it right in wordpress. Do you find it better to write and save the post in your own files?

    • Shauna says:

      Karen Baughn: When I first started blogging, I used to type my posts directly into WordPress but what I found is that I would get distracted and end up surfing the next and also, I wouldn’t have a hard copy of what I’d written. I find that I am more productive when I am typing into a text doc.

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